# Time, fees, invoices and payments in one place

Hourly work, asset-based advisory fees and the firm's own subscription run on one billing system. Time is priced from rate cards, and fees from schedules. Every invoice is paid by card or bank through Stripe, or collected through the custodian.

## Time against any engagement
Staff capture time against a work item or a client engagement in any profession: a tax return, a legal matter, a plan review, a commercial renewal. One timer runs per person and can be paused, resumed or discarded. Entries are submitted, then approved, rejected or written off with a reason. Billable time binds to the client's engagement. Internal time stays off the bill. Hours and utilization reports show where the firm's time goes.

## Rate cards and invoices from time
Hourly rate cards are versioned by person and kind of work. A card that has been used is never changed. Pricing rounds time up to the firm's increment. It finds the rate by going from the most specific setting to the default. A missing or unclear rate becomes an exception for a person to fix. A billing run collects approved, unbilled time and lets a reviewer adjust lines. It then posts the invoices, and it can be voided. Billed entries are marked so nothing is charged twice.

## Advisory fee schedules
Fee schedules cover tiered rates, flat percentages, flat amounts and blends, with minimums, maximums and add-ons. Every schedule is versioned. Fees can be valued at period end, on a specific date or on an average balance. The firm chooses the day count. Households are billed together and the fee is allocated across their accounts. A fee's effect on a plan is passed back to planning, so a projection carries the real cost of advice.

## Fee runs with a second approval
A fee run is scheduled, calculated and checked for exceptions. A second person then approves it, and it posts. Each household gets one invoice with the fee disclosure block its regulator expects. The invoice is rendered as a PDF and filed in the archive. Reminders follow unpaid invoices on a set schedule. A run can be voided and redone, and the earlier version stays on record. Revenue, receivables with aging and a surveillance view are ready for the firm's compliance review.

## Custodian fee files
When fees are debited from client accounts, the platform produces the custodian's fee file in the custodian's own layout. The file is encrypted at rest and ready to download. When the custodian's data comes back, each line is checked. It is marked reconciled or flagged as a discrepancy. A prepaid-fee guard watches how far ahead a client has paid. It holds the firm within its own and each state's limit.

## Card and bank payments through Stripe
Clients pay by card or by bank transfer, from the portal or the phone. They can save a method on file and turn on autopay. Each firm collects into its own connected account. The platform never holds the money. Refunds, disputes and payment-gated releases of a deliverable are handled from the same invoice record. Declines come back with a plain reason. Pass-through charges, such as a mailed letter, are invoiced separately so the client sees what was what.

## What the firm itself pays
The firm's own subscription is metered. Usage is rated against a rate card into a monthly statement. The statement shows what was used, by service and by person. The subscription page shows the terms, the renewal date, the seat count, prepaid funding and every statement. A spending limit pauses new paid work until an authorized person raises it. See [pricing](/pricing) for the packaging, read about the [practice side](/practice), or [talk with us](/contact).